CZECH FROSTY RABBIT CLUB
CONSTITUTION
(Adopted December 12, 2022)

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ARTICLE I
NAME
Section 1. This organization shall be known as the Czech Frosty Rabbit Club; hereafter noted as CFRC.

Section 2. It shall be understood that the Czech Frosty rabbit is the rabbit so described in the Standard of
Perfection that has been accepted by the American Rabbit Breeders Association (hereafter noted as
ARBA).

 

ARTICLE II
OBJECT
The purpose of the CFRC shall be as stated below.

Section 1. To provide a not-for-profit organization for persons interested in maintaining, promoting, and
improving the breeding of the Czech Frosty rabbit.

Section 2. To promote and conduct private and public exhibitions of Czech Frosty rabbits as well as
distribute reliable and authentic information to the public and rabbit breeders regarding the Czech Frosty
rabbit.

Section 3. To assist the members of this organization in solving problems incident to the breeding and
care of Czech Frosty rabbits.

Section 4. To maintain a sweepstakes system for the promotion of Czech Frosty rabbits.

Section 5. To provide for Sweepstakes Sanctions at authorized shows and offer special awards to
members of the CFRC for specimens exhibited.

 

ARTICLE III
AFFILIATIONS

Section 1. The CFRC shall be affiliated with the ARBA.

Section 2. Any local, state, or district organization chartered by the ARBA may affiliate with the CFRC
upon making application to the Secretary of the CFRC along with a copy of their Constitution, By-Laws,
Show Rules, and a list of their Board of Directors; and provided the Constitution, By-Laws, Regulations,
or Show Rules of such organization do not conflict with the Constitution, By-Laws, or Show Rules of the
CFRC, and provided all officers of the applying organization are members of the CFRC and the ARBA.

 

ARTICLE IV
MEMBERSHIP

Section 1. Any person interested in Czech Frosty rabbits may become a member of the CFRC by making
application, and upon the payment of dues as provided in the By-Laws, and by agreeing to comply with all
rules, regulations, and mandates of the CFRC and the ARBA.

Section 2. Application for membership shall be made in writing or electronically to the Secretary and shall
be accompanied by dues as provided in the By-Laws. The Secretary will forward the dues to the
Treasurer.

Section 3. The Executive Board reserves the right to accept or reject, for just cause, any application for
membership.

 

ARTICLE V
OFFICERS

Section 1. The Officers of the CFRC shall consist of an Executive Committee (made up of the CFRC
Officers) and an elected Board of Directors. The Board of Directors shall consist of at least three (3) other
members not on the Executive Committee as well as a Youth Director. The Youth Director is to be under
and through eighteen (18) years of age. All Officers, including the Youth Director and except the
President, shall have full voting rights. The President shall vote only in the case of a tie vote. All Officers
and Directors must be current members of the ARBA and CFRC.

Section 2. The Officers shall be elected from and by the CFRC membership by mail or electronic ballot.
To be eligible for an office, members must have been a member of CFRC at least one (1) full year just
prior to nomination. The Executive Board has the option of waiving the one-year membership
requirement.

Section 3. The term of office for all Officers shall be two (2) years. The President, Treasurer, and Youth
Director shall be elected on even numbered years. The Vice President, Secretary, and remaining
Directors shall be elected on odd numbered years. The Executive Board shall consist of the President,
Vice-President, Secretary, Treasurer, and all Board of Directors. All officers and directors of this club must
be a member of the ARBA and the CFRC or obtain membership before taking office. Failure to obtain or
renew such membership shall require them to automatically vacate the office.

Section 4. Terms of office shall begin on January 1st after elected.

Section 5. Vacancies shall be filled by the President with the approval of two-thirds (2/3) vote of the
Executive Board. Vacancies are to be filled for the remainder of the officer’s term.

Section 6. Officers will be automatically removed and replaced if they do not renew their CFRC
membership within thirty (30) days of the renewal date. Officers must maintain good standing with both
the ARBA and the CFRC.

Section 7. The duties of the Officers and Board of Directors shall be those set forth in the CFRC ByLaws, Article V, Sections 1 – 5.

 

ARTICLE VI
ELECTIONS

Section 1. Any voting member in good standing, wishing to become a candidate for any elective office,
shall send the Secretary an Intent to Run. The Intent to Run shall be completed by the member and shall
show the member’s name and the office for which he/she desires to be a candidate, and shall, in addition,
be signed by one (1) member of this association in good standing. The Intent to Run shall be mailed to
the Secretary with a postmark of no later than midnight of May 31st. The Intent to Run may be sent via
email provided another member in good standing sends a separate email to the Secretary stating their
support for the candidate. This separate email shall act as their signature on the candidate’s petition.

Section 2. Upon receipt of the Intent to Run, the Secretary shall determine if the member is eligible to run
for office. If eligible, the Secretary shall place the name of the member appearing on the petition and the
office for which he/she is a candidate on the election ballot. Any unopposed candidate shall automatically
win that office. Write-ins shall not be allowed.

Section 3. If any office does not have at least one (1) Intent to Run received by the Secretary, the
President shall recommend an appointment to the Executive Board for approval. All recommended
appointments must be approved by a simple majority vote of the Executive Board.

Section 4. The Secretary shall prepare paper or electronic ballots yearly and use first class postage
when mailing all ballots to all eligible members in good standing by June 30th. All ballots shall be returned
to the Election Chairperson. All returned ballots must be postmarked no later than July 31st to be
considered valid. The Election Committee shall count all acceptable ballots by August 15th and send a
certified statement of the results along with the ballots to the Secretary. Facsimiles or copies of the official
ballot shall not be considered an acceptable ballot and shall be declared void. Voided ballots shall be held
by the Secretary, along with the valid ballots, for a period of one (1) year. The statement and the returned
ballots shall be retained for one (1) year.

Section 5. The candidate with the highest number of votes on the acceptable ballots shall be declared
the winner. In the event of a tie between two (2) or more persons for the same office: the Executive
Board, prior to the annual meeting shall vote on the winner. The Secretary shall notify the candidates of
the election outcome by August 30th.

Section 6. New officers and Board members shall take over their respective duties on January 1st following the election.
Section 7. In the case of an uncontested election, the Secretary shall cast a lone ballot and the election
will be official.

Section 8. Whenever a vacancy in an office occurs, from any cause whatsoever, said vacancy shall be
filled by appointment by the President, approved by majority vote of the Executive Board.

Section 9. No person may hold more than one elected office at a time.

Section 10. Any candidate defeated for any office of the CFRC and requesting a recount of ballots shall
make application for such recount to the Secretary within thirty (30) days following the election.

 

ARTICLE VII
MEETINGS

Section 1. The Annual CFRC membership meeting shall be held in conjunction with the annual ARBA
National Convention, such place to be designated by the Executive Board. Notice of time and place for
holding such meetings shall be set forth in writing by the CFRC at least thirty (30) days prior to the date of
such meeting and given to the membership by way of the newsletter, electronically mailed, and placed on
the CFRC website and social media pages. In addition to the Annual Convention held in conjunction with
the annual ARBA National Convention.

Section 2. The CFRC may also hold a meeting at the National Czech Frosty Show, with such place to be
designated by the Executive Board. Notice of such meeting shall be set forth in writing by the CFRC at
least thirty (30) days prior to the date of such meeting and distributed to the membership as explained in
Article VIII Section 1 of the Constitution.

Section 3. In the absence of such an Annual meeting, as described in Article VII Section 1 club business
shall be conducted and acted upon by the Executive Board by mail or a recorded means of
communication if deemed advisable. This recorded means of communication can include but is not
limited to electronic correspondence, teleconference, and video conference. Decisions and votes are to
be reported in the Secretary’s minutes, in the newsletter, and on the CFRC social media (Facebook,
website, Twitter, etc.).

Section 4. Other specifications regarding the CFRC Meetings shall be found in and are incorporated
within Article IV of the CFRC By-Laws.

 

ARTICLE VIII
INTERPRETATION AND DISCIPLINE

Section 1. The interpretation by the CFRC Executive Board of the Constitution, By-Laws, Regulations,
Notices, Resolutions, Properties, and of the CFRC documents and Orders shall be binding upon all
members of the CFRC.

Section 2. Charges of misconduct may be filed by a member against any other member. Charges must
be filed with the Secretary in writing. This document must provide full details in support of the grievance
filed.

Section 3: In the event of preferment of charges, the member against whom the charges have been filed
shall be furnished a complete statement of the charges by the Secretary and shall be allowed thirty (30)
days to file a reply.

Section 4: The charges, together with the reply (if received), shall be furnished to each member of the
Executive Board for their consideration.

Section 5: The Executive Board may, by a two-thirds (2/3) vote suspend or expel the member. Less than
two-thirds (2/3) vote shall constitute an acquittal of the charges.

Section 6: Any member or persons suspended, expelled, or otherwise rejected shall not be eligible for
reinstatement for a period of at least one (1) year from the time of suspension or expulsion. The
Executive Board must authorize reinstatement by a two-thirds (2/3) vote.

Section 7: Any Officer who shows a lack of interest in his official duties or who fails to answer
correspondence on club matters from his fellow officers shall be asked by the President and/or Executive
Board to resign said office.

 

ARTICLE IX
ALTERATIONS AND AMENDMENTS

Section 1. Any alteration of, or amendment to, the Constitution, By-Laws, or Sweepstake Show Rules,
shall be made by a resolution via one of the following methods ninety (90) days prior to the CFRC Annual
meeting so that it may be posted for the required thirty (30) days before the CFRC Annual meeting:
A) Resolution in writing signed by three (3) or more members in good standing of the CFRC and
delivered to the Secretary and Executive Board; or
B) Resolution by the Constitution and By-Laws Committee with approval by two-thirds (2/3) vote
of the Executive Board.

Section 2. Any proposed Resolution shall be confined to one (1) subject.

Section 3. The Constitution, By-Laws, or Sweepstakes Show Rules may be amended by a two-thirds
(2/3) majority of all eligible voting members present at the annual meeting providing that all members
have been notified in writing of the proposed changes at least thirty (30) days prior to the annual meeting.
The item to be considered must appear on the agenda of the meeting.

Section 4. Amendments will take effect thirty (30) days after the vote is recorded.

 

ARTICLE X
AUTHORITY

Section 1. The CFRC shall have the authority to make such laws, establish such rules and adopt such
regulations as may be necessary for the government of its members.

Section 2. Robert’s Rules of Order Newly Revised shall be considered as the final authority for the CFRC
on all questions not specifically covered by the Constitution and By-Laws.

Section 3. The CFRC shall require its members to obey its mandates in all matters pertaining to the
Standard of Perfection and ethics peculiar to the industry, and to inflict such punitive penalties as it may
deem necessary for the disobedience of its will, provided that its members shall not be required to commit
any act which would make them amenable to the laws of the United States of America or any political
subdivision thereof.

Unanimously approved and agreed upon this 12th day of December 2022 by the CFRC Executive Board.